Ashton Village Homeowners Association
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ASHTON VILLAGE HOMEOWNERS ASSOCIATION, INC.

ANNUAL MEETING OF MEMBERS

OCTOBER 16, 2008

 

 

The Annual Meeting of Members was held on October 18, 2007 at the community clubhouse located at 3246 Ashlock Drive, Houston, TX 77082.

The meeting was called to order by John Hunter, President at 7:00 p.m., once a quorum of homeowners were present either in person or by proxy.

A motion was made to dispense with the reading of the minutes from the 2007 Annual Meeting of Members. The motion was seconded and unanimously approved.

John Hunter then presented the financial report as of September 30, 2008 and answered questions regarding delinquencies, the collection process and deactivation of access cards of homeowners who do not pay their assessment fees

Committee Reports:

bullet Recreation Committee/Swim Team Committee – Paul Coleman provided an update on the Swim Team’s standings in the 2008 season.
bullet ACC Committee – John Hunter, Maggie Marbry and Michael Gould discussed a repair policy regarding fence and roof damage with the homeowners. There were also complaints about stucco homes in the community
bullet Beautification Committee – John Hunter advised that the Association changes the color in the flower beds two times per year.  Homeowners advised that they would like to do more to improve the beds and recommended that maybe kids could volunteer to help with the project or that maybe it could be a community project. Paul Coleman was appointed to organize the committee.  
bullet Yard of the Month Committee – No report was provided.
bullet Community Affairs– The Board requested that homeowners volunteer to organize a Community Wide Event such as a barbeque.   
bullet Website Committee – Russell Hawbaker advised that a link to the Swim Team’s website will be added to the Ashton Village website.

·         Deed Restriction Amendment – No report was provided.

 

The next item on the agenda was the election of three directors.  The floor was open for nominations. Russell Hawbaker, Al Flores, Samuel Whitley, incumbents announced their candidacy for the Board.  Al Flores then removed his name from the ballot. Eric Bennington, David Felton, and Maggie Marbry were each nominated from the floor.   Each candidate was allowed to introduce themselves to the members present.   The homeowners were asked to cast their votes. Eric Bennington, David Felton and Russell Hawbaker were each elected to fill three year terms.

 

Other Business-

bulletA homeowner challenged the candidates who were not elected to serve on the committees so Directors would have some help.  He also noted that, being a past President he was very pleased to see so many homeowners participating and showing interest in the community.

  

Homeowners were thanked for their attendance.  There being no further business, the meeting was adjourned at 8:50 p.m.

 

Respectfully Submitted,

 

_____________________________                                                                

Susan Vandagriff, Acting Secretary

 

 

ASHTON VILLAGE HOA, INC.

BOARD OF DIRECTORS ORGANIZATIONAL MEETING

OCTOBER 16, 2008

 

PRESENT:                                                                                                                                                                              

John Hunter

Michael Gould

Russell Hawbaker

Eric Bennington

David Felton

 

Also present was Susan Vandagriff representing VanMor Properties.

 

The meeting was called to order at 8:55pm.

                         

The election of officers was as follows:

                        President                      -  John Hunter

                        Vice-President              -  Michael Gould

                        Secretary                      -  Russell Hawbaker

Treasurer                      -  David Felton

                        Director                        -  Eric Bennington                    

 

Russell Hawbaker made a motion to ratify the email poll approving the Minutes of the Board of Directors and Closed Session Meetings held on October 6, 2008. The motion was seconded by Michael Gould and was unanimously approved.

Russell Hawbaker made a motion that Management not include a copy of their call logs or emails in the Monthly Management report.  The motion was seconded by Michael Gould and was unanimously approved.

Management agreed to do the following:

bulletMail New Board Member packets to the new Directors.
bulletOrder new signature cards from the bank.
bulletMail checks to David Felton who forward to John Hunter for signature.

There being no further business, the meeting was adjourned at 9:30 pm.

 

Respectfully Submitted,

 

___________________________                                                                

Susan Vandagriff, Acting Secretary

 

 

 

Balance Sheet - 30 September 2008

Income Expense - 30 September 2008

Homeowner Account Summary - 30 September 2008

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