Ashton Village Homeowners Association
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Ashton Village Homeowners Association
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ASHTON VILLAGE HOA MINUTES OF THE BOARD OF DIRECTORS MEETING MAY 18, 2009
PRESENT: ABSENT: John Hunter Michael Gould Russell Hawbaker David Felton Eric Bennington
Also present was Susan Vandagriff representing VanMor Properties, Inc., Nick Cooney and Justin Davis representing Texas Aquatic Enterprises, as well as numerous homeowners as attached as Exhibit “A”. The meeting was called to order by John Hunter, President at 7:00 p.m. Pool: Nick Cooney representing Texas Aquatic Enterprises advised the clarity issues with the pool are being investigated and responded to complaints from the Board of Directors and Management including, the water being left running, not responding to emails, and not locking the store room door. The Board requested the pool lights be replaced within 13 days even if regular bulbs have to be used instead of LED bulbs to accommodate the Swim Teams swim meet schedule. Mr. Cooney will put a key ring for the pool cleaner next to the fill line so they will remember to turn it off. It was requested that the Board of Directors and Management email Justin Davis and cc: Nick Cooney with concerns regarding the pools. It was noted that Texas Aquatic Enterprises will replace the band clamp for the baby pool, will check the sand and investigate the use of liquid chlorine. Eric Bennington made a motion to ratify the email poll approving the Minutes of the Regular and Closed Session Board of Directors meetings held on March 16, 2009 and on April 20, 2009. The motion was seconded by Russell Hawbaker and was unanimously approved. OPEN HOMEOWNER DISCUSSION: Homeowners in attendance discussed/requested the following: · A homeowner who lives on the 3500 block of Ashfield Drive advised that he had been receiving letters for a tree stump in his yard even though the tree stump had been removed. The Board agreed to discuss this matter with the homeowner in closed session. · It was noted that flooding in the neighborhood caused by last month’s heavy rains drained off quickly. Russell Hawbaker agreed to do an email blast regarding the matter. · It was noted that ACC approval is required for burglar bars. · A dog park was discussed. · It was noted that 8,9 and 10 year old kids are using the pool with out their parents. · Homeowners were reminded that Access Cards should be kept from year to year. · Community Function – It was noted that volunteers are needed to organize an event.
COMMITTEE REPORTS: Swim Team: Lisa Coleman reported that the swim team now has 92 members with a maximum of 120 allowed to join. The youngest swimmer is 2 ˝ years old. Management agreed to check the swim team schedule for possible Board of Directors meeting conflicts. Management also agreed to contact Lisa Coleman to advise of the mowing schedule by Southern Lawns. Tennis Court: No report. Playground: No report. Beautification: Yard of the Month – No report. Newsletter/Website: No report. Community Affairs - HOW Committee: Eric Bennington will present a budget for this committee to the Board of Directors. Deed Restriction Amendment: Russell Hawbaker reported that he is working on the amendment again. ACC: John Hunter reported that several applications had been received this month. MANAGER’S REPORT: Susan Vandagriff presented the Management Report. The status report was discussed during Closed Session. UNFINISHED BUSINESS: Proposals for Siding Repairs and Tennis Court Light Pole Painting: It was requested that Management contact Property Services and Texas Turf Management to see if it is possible to do the work on the gables now and the other work after the pool closes in the fall. NEW BUSINESS: City of Houston Prohibited Parking Program: It was noted that the Association is not eligible for this program. National Night Out: It was noted that a volunteer is needed to organize this event. City of Houston Sponsorship Agreement: It was unanimously agreed to approve the agreement. It was noted that Michael Gould might have the missing meeting signs. The beer bottle incident at the pool is still being investigated The next meeting was scheduled for June 15, 2009. . There being no further business, Russell Hawbaker made a motion to adjourn the meeting at 8:05pm. The motion was seconded by David Felton and unanimously approved. Respectfully Submitted,
____________________________ Russell Hawbaker, Secretary
Income Expense - 30 April 2009 Homeowner Account Summary - 30 April 2009
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