Ashton Village Homeowners Association
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Ashton Village Homeowners Association
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ASHTON VILLAGE HOA MINUTES OF THE BOARD OF DIRECTORS MEETING MARCH 17, 2008
PRESENT: ABSENT: John Hunter Michael Gould Russell Hawbaker Al Flores Samuel Whitley Also present was Susan Vandagriff representing VanMor Properties, Inc., The meeting was called to order at 7:00 p.m. The revised agenda was accepted. Russell Hawbaker made a motion to approve the Minutes of the Regular and Closed Session Board of Directors Meeting held on February 18, 2008. John Hunter seconded the motion. The minutes were not approved as the vote was split to approve the minutes. Russell Hawbaker and John Hunter voted to approve the minutes and Al Flores and Samuel Whitley abstained from voting. It was agreed that Management should email Michael Gould for approval of minutes. COMMITTEE REPORTS: Pool: John Hunter signed the contract from ICS of Houston for Access Card Readers. It was agreed that Management should order 400 access cards It was agreed that the pool schedule/hours for the 2008 Swim Season will be as follows: Pool will open for the season on May 3rd and will open daily from 6:00am to 9:00pm and will close for the season on October 26, 2008. The pool will closed on Mondays for cleaning. Russell Hawbaker made a motion to not require residents to take CPR and Water Safety Classes prior to obtaining an access card. The motion was seconded by Samuel Whitley and was unanimously approved. It was noted that an automatic gate closed will need to be installed on the first gate. It was agreed that Management would issue access cards to residents via US Mail and that there would be no pool registration held at the pool. Russell Hawbaker agreed to work on Pool Rules and the Pool Party Policy. Samuel Whitley agreed to review the Waiver of Liability form. Notices regarding the access cards will be mailed to all homeowners in April. Homeowners will receive one card at no cost a second card may be purchased for $10.00. The maximum number of card per household is two. It was agreed that three 18x24 “No Lifeguard on Duty, Swim at Your Own Risk” signs would be ordered through Bratton Pools for $15.00 each. The signs will be installed on the 2nd pool gate, the tennis court fence facing the pool and on the playground fence facing the baby pool. Russell Hawbaker made a motion to accept the proposal from Bratton Pools in the amount of $250 to remove the lifeguard stand and to fill the holes in the deck. The motion was seconded by Samuel Whitley and was unanimously approved. Swim Team: It was noted that the gate leading to the clubhouse, the front porch door and both pool gates were left unlocked. Russell Hawbaker agreed to email the Swim team to remind them to secure the facility prior to leaving. Management agreed to send an email to Property Services, Inc. regarding this matter as well. Tennis Court: It was agreed that the hours for the tennis courts will be from 7:00am to 9:00pm daily. The Board agreed to adjust the timer for daylight savings. Playground: It was noted that one bar near the post on the front of the playground fence facing Ashlock may need to be added if the bent one cannot be fixed. Beautification: No report. Yard of the Month: Management agreed to put the Cornelius Nursery “Good Neighbor Program” on next month’s agenda. Curb Appeal Contest: No report. Newsletter/Website: Russell Hawbaker agreed to contract Mr. Tran who offered to help with the newsletter. Community Affairs: Super Association: Russell Hawbaker got the names of two more HOA’s to contact. Russell Hawbaker and John Hunter met with Ashford Park Board of Directors last month at their Board meeting. They were not receptive to the idea of sharing patrol services. It was noted that the Houston Police Department has been more visible in the community. It was requested that Management solicit bids for neighborhood security from private security companies. Management also agreed to contact Deputy Blackledge with the Harris County Constable’s office to discuss off duty patrol. ACC: It was noted that committee has reviewed several ACC applications this month. Deed Restriction Amendment (Ad-Hoc): No report. OPEN HOMEOWNER DISCUSSION: It was noted that there is a dip in the street on Sky Meadow between Dairy Ashford and Ashlock Drive. Board members agreed to report this to the City of Houston’s 311 Helpline. Break-ins were also discussed. MANAGER’S REPORT: Susan Vandagriff presented the Management Report. The Deed Restriction report was reviewed. The status report was discussed during closed session. UNFINISHED BUSINESS: Mosquito Contract – It was agreed that this matter should be tabled and put on the April agenda for re-evaluation. NEW BUSINESS: Russell Hawbaker made a motion to accept the proposal from Southern Lawns in the amount of $1786.00 plus tax to install season flowers, to mulch all beds and tree saucers and to replace eight missing Photinias at the pool. The motion was seconded by Samuel Whitley and was unanimously approved. There was discussion regarding re-aligning the budget. After discussion, it was agreed that Management would make the agreed changes and email to the Board. It was agreed that the next meeting will be held on April 21, 2008 There being no further business, Russell Hawbaker made a motion to adjourn the meeting at 8:05pm. The motion was seconded by Samuel Whitley and unanimously approved.
Respectfully Submitted,
____________________________ Russell Hawbaker, Secretary
Balance Sheet - February 29 2008 |
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