Ashton Village Homeowners Association
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Ashton Village Homeowners Association
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ASHTON VILLAGE HOA MINUTES OF THE BOARD OF DIRECTORS MEETING FEBRUARY 18, 2008
PRESENT: ABSENT: John Hunter Al Flores Russell Hawbaker Samuel Whitley Michael Gould Also present was Susan Vandagriff representing VanMor Properties, Inc., The meeting was called to order at 7:00 p.m. The agenda was approved. Michael Gould made a motion to ratify the email poll to approve the Minutes of the Regular and Closed Session Board of Directors Meeting held on January 21, 2008. Russell Hawbaker seconded the motion which was unanimously approved. COMMITTEE REPORTS: Pool: Russell Hawbaker made a motion to accept the proposal from Bratton Pools for pool management services effective April 1, 2008. The motion was seconded by Michael Gould and was unanimously approved. Swim Team: It was noted that the Swim Team would be allowed to use the facility as requested via an email sent to the Board of Directors last week. Tennis Court: No report Playground: Russell Hawbaker reported that the lock is missing from the landscape gate and that Southern Lawns is checking with their crew to see if the lock was removed by mistake. Mr. Hawbaker reported that he replaced the missing lock with the same padlock used on the flagpoles. Brad Gibson with Southern Lawns can either replace the lock or leave the padlock. Mr. Hawbaker advised that a neighbor showed him a video of kids jumping the fence into the park. It was noted that this is something that will be addressed in the future. Beautification: No report Yard of the Month: It was noted that Yard of the Month for February has been awarded. Management agreed to put the Cornelius Nursery “Good Neighbor Program” on next month’s agenda. Curb Appeal Contest: No report. Newsletter/Website: It was agreed that the Board needs to get a newsletter out soon. Community Affairs: Russell Hawbaker and John Hunter met with Ashford Park Board of Directors in February and discussed community patrol issues. Russell Hawbaker reported that he attended the City of Houston Capital Improvement meeting last week and was advised that there is no funding to rebuild Dairy Ashford in the near future. Mr. Hawbaker agreed to start working on the paper work to get the streets within the subdivision replaced. ACC: It was noted that committee has reviewed several ACC applications this month. Deed Restriction Amendment (Ad-Hoc): No report. OPEN HOMEOWNER DISCUSSION: It was noted that there is a house in the 3400 block of Ashton Park Drive that has weeds and that the shrubs along the sidewalk are still dead. MANAGER’S REPORT: Susan Vandagriff presented the Management Report. The Deed Restriction report was reviewed. The status report was discussed during closed session. UNFINISHED BUSINESS: Card Reader - Russell Hawbaker met with ICS of Houston . It was determined that the following items need to be done prior to the installation of the access card reader system. · 3/4” conduit needs to be installed from the clubhouse to the park and tennis court gates. · Wire mesh needs to be welded to both gates from frame to frame on the inside (hallway) – mesh should be painted to match gate. · Phone line needs to be moved into the store room. Management will solicit bids for the above projects and will forward the proposals to the Board so a poll can be taken as the work needs to start as soon as possible. Texas One Call System – It was unanimously agreed that the Board does not want to become of this system. NEW BUSINESS: Mosquito Contract – It was agreed that this matter should be tabled and put on the March agenda for re-evaluation. It was agreed that the next meeting will be held on March 17, 2008 There being no further business, Michael Gould made a motion to adjourn the meeting at 7:25pm. The motion was seconded by Russell Hawbaker and unanimously approved.
Respectfully Submitted,
____________________________ Russell Hawbaker, Secretary
Balance Sheet - January 31 2008 |
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