Ashton Village Homeowners Association
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Ashton Village Homeowners Association
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ASHTON VILLAGE HOA MINUTES OF THE BOARD OF DIRECTORS MEETING APRIL 21, 2008
PRESENT: ABSENT: John Hunter Russell Hawbaker Al Flores Samuel Whitley Michael Gould
Also present was Susan Vandagriff representing VanMor Properties, Inc. and homeowners, Tom Jones, Sergio Vasquez, Norma Sosa, Laura & Thomas Negri, Mina Tran, Lionel & Christy Bacon, Luis Parody, Theresa Coleman, Kan Su, and Jorge Suaste. The meeting was called to order at 7:00 p.m. The agenda was accepted with changes: Open Homeowner discussion was moved above agenda Item 3: Ratify email poll approving the Minutes of the Meetings held on February 18, 2008 and March 17, 2008. Signs and ICS update were added to agenda item 4A.1 and item 9B City Service was also added. OPEN HOMEOWNER DISCUSSION: The following items were discussed.
Samuel Whitley made a motion to approve the Minutes of the Regular and Closed Session Board of Directors Meeting held on February 18, 2008. Russell Hawbaker seconded the motion which was unanimously approved. Samuel Whitley made a motion to approve the Minutes of the Regular and Closed Session Board of Directors Meeting held on March 17, 2008. Russell Hawbaker seconded the motion which was approved with three directors voting to approve the minutes and one director abstaining from the vote. COMMITTEE REPORTS: Pool: After reviewing the proposal from Image 23 for a pool rules sign at a cost of approximately $240.00, Russell Hawbaker made a motion to table the matter until he could review the rules regarding child/parent language. The motion was seconded by Samuel Whitley and was unanimously approved. There was discussion regarding rule enforcement. Management reported that ICS of Houston started the card reader installation work at the recreation facility and that the work should be complete by the end of the week. It was agreed that the Board would have a work day on April 26, 2008 and that they would meet at the pool at 2:00pm. Swim Team: Lisa Coleman, new Ashton Village Swim Team President reported that the Swim Team is looking forward to lots of swimmers this season. Updated information for the Ashton Village HOA website was also provided. Mrs. Coleman noted that kids from Katy and area day care centers will be allowed to join the team and they expect to have approximately 200 swimmers – 6 & under (3 ˝) and up to 18 years old. It was noted that 75 parents are needed to run a swim meet ˝ meet ea. Mrs. Coleman reported that the Ashton Village Pool is always highly complimented. The Swim Team will have the visiting teams park on one side of the street on surrounding streets on meet days. Mrs. Coleman provided the 2008 Swim Team schedule which was approved by the Board. Following is the list of Swim Team Officers for the 2008 Season: · President – Lisa Coleman (Must be Ashton Village HOA resident) · 1st Vice President – Bob Myers (Must be Ashton Village HOA resident) · 2nd Vice President – Lindsay Bennett (Non-Ashton Village HOA resident position) · Treasurer – Jorge Suaste (Ashton Village HOA resident) · Secretary – Susan Comesanas (Non- Ashton Village HOA resident position)
Tennis Court: It was noted that the tennis courts have been pressure washed.
Playground: It was noted that front of the playground fence facing Ashlock and the fence between the park/playground and pool have been repaired. It was noted that the height of the wooden fence may need to be raised. Management agreed to put this item on the 2009 budget wish list. Beautification: Yard of the Month - It was noted that although the Board thought Carmen Kulick’s yard should have been awarded yard of the month, Mrs. Kulick would not accept the award and passed it on to someone else. Russell Hawbaker reported that he has been unable to look into the Cornelius Nursery “Good Neighbor Program” information. Management will add this item on the pending list. Newsletter/Website: Russell Hawbaker reported that he will add the Swim Team information to the website. Homeowners present at the meeting were encouraged to provide their email addresses on the website. Community Affairs: Michael Gould reported that he talked to Council Member Pam Holm’s Chief of Staff regarding a young man who thought a burglar was at his home. Mr. Gould reported that eight police cars responded immediately and found no evidence of a burglary. The young man just made mistake. It was noted that the Horse Patrol on Briar Forest is now up and running. ACC: It was noted that committee has reviewed several ACC applications this month. Management delivered one ACC application to tonight’s meeting for review by the ACC committee. Deed Restriction Amendment (Ad-Hoc): Russell Hawbaker reported that the amendment is about 95% complete and will be ready to present to homeowners at the Annual Meeting of Members. MANAGER’S REPORT: Susan Vandagriff presented the Management Report. The Deed Restriction report was reviewed. The status report was discussed during closed session. Russell Hawbaker agreed to negotiate the cost of Minute Preparation with Management. UNFINISHED BUSINESS: Mosquito Contract – Michael Gould made a motion to table this matter and requested that it be put on the May agenda for re-evaluation. The motion was seconded by Samuel Whitley and was unanimously approved. The Board reviewed the proposal for Security Patrol for approximately 40 hours per month and discussed the rate of $25 to $35 per hour for off-duty officers. There was discussion regarding how security patrol could be funded. There was no decision made regarding this matter. NEW BUSINESS: Management provided an update regarding the possibility of changing to City services for trash collection. Management advised that the association would need to send a letter to request going to City services. Pick up would be curb side one time per week and trash containers would be provided by the City. It was noted that back door pick up affords the opportunity for someone to come up the driveway and scope out a home. It was requested that Management contact Royal Disposal to see if they would consider changing to a one-time per week collection schedule and if so, how much would this cost. It was suggested that the neighborhood be polled regarding the possibility of switching to City services for trash collection. Sponsorship Agreement: Russell Hawbaker made a motion to accept and sign the City of Houston Sponsorship Agreement. The motion was seconded by Michael Gould and was unanimously approved. It was agreed that the next meeting will be held on May 19, 2008. There being no further business, Russell Hawbaker made a motion to adjourn the meeting at 8:25pm. The motion was seconded by Michael Gould and unanimously approved.
Respectfully Submitted,
____________________________ Russell Hawbaker, Secretary
Balance Sheet - March 31 2008 Income/Expense - March 31 2008 Homeowner Account Summary - March 31 2008 |
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