Ashton Village Homeowners Association
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No Homeowners meeting was Held in September 2008 due to Hurricane Ike, but was rescheduled for October 6, 2008. 

 

ASHTON VILLAGE HOA

MINUTES OF THE BOARD OF DIRECTORS MEETING

OCTOBER 6, 2008

 

PRESENT:                                                                                ABSENT:                     

Michael Gould                                                               John Hunter

Al Flores

Russell Hawbaker                                                                     

Samuel Whitley                                    

 

Also present was Susan Vandagriff representing VanMor Properties, Inc. and numerous homeowners as listed on the homeowner sign in sheet attached as Exhibit “A”.

The meeting was called to order by Samuel Whitley, Vice-President at 7:00 p.m.

The agenda was approved with on change: to move Open Homeowner Discussion to after Item#2.

OPEN HOMEOWNER DISCUSSION:

bullet It was noted that a house located in the 3400 block of Ashfield Drive has a cat smell coming from it and that the windows are still boarded up from the hurricane. A homeowner present at the meeting advised that he will contact the S.P.C.A regarding the cat odor.
bullet A homeowner reported that an insurance adjuster advised that it could take up to two months to finalize insurance claims for fence repairs.  Management advised that it will not be doing deed restriction inspections during the months of October or November.
bullet It was noted that homes in Ashton Village are not required to have fences.
bullet It was reported that the City of Houston has advised that storm debris will be picked up on a Monday however it was known which Monday it would be.
bullet Eric Bennington volunteered to paint the community signs needs the paint for the signs.  John Hunter will be asked to provide him with the paint.

 

The email poll approving the Minutes of the Regular and Closed Session Board of Directors Meetings held on August 18, 2008 was ratified.  The Unanimous Written Consent form was signed by all directors present at the meeting. Russell Hawbaker agreed to hold the document for signature by John Hunter and would forward the document to Management once signed by Mr. Hunter.

COMMITTEE REPORTS:

Pool: It was noted that one of the “Warning, No Lifeguard on Duty” signs needs to be replaced. Management agreed to order replacement sign which will be installed by Image 23 Graphics. 

Swim Team: No Report

Tennis Court: No Report.

Playground: No Report.

Beautification: Yard of the Month - No report.

Newsletter/Website: No report.

Community Affairs: No report.

ACC:  It was noted that roof shingle patches might not match the existing roof exactly.  Homeowners do not need to get ACC approval for repairs.  Management and Russell Hawbaker will develop guidelines for the Board to review.

Deed Restriction Amendment:  No report.

MANAGER’S REPORT: Susan Vandagriff presented the Management Report. The Deed Restriction report was reviewed. The status report was discussed during Closed Session.

UNFINISHED BUSINESS: It was noted that National Night Out should be observed on October 7, 2008 however the Board has been unable to plan the event. The Board will ask for volunteers to plan a neighborhood get together at the Annual Meeting of Members since Hurricane Ike disrupted the Board’s ability to coordinate a National Night Out event.

Collection Policy: It was noted that John Hunter wanted to set a dollar amount for accounts being turned over to the attorney.  The matter was tabled as Mr. Hunter was not in attendance at the meeting. 

NEW BUSINESS:  Management agreed to email the Board with recommendations for fall color.  

It was noted that the Annual Meeting of Members will be held on October 16, 2008 at 7:00pm.  Russell Hawbaker requested that Management order 15 signs for the Annual Meeting of Members be ordered and delivered to his home as soon as possible. 

Russell Hawbaker agreed to contact the City of Houston to see if speed bumps can be installed on Ashlock Drive. Mr. Hawbaker will try to have a report regarding this matter at the Annual Meeting.

The Board of Directors will review the 2009 Preliminary Budget however it was agreed that they would like to keep the Annual Assessment at $535.00

It was agreed that the Board does not want to have the carpet stretched or repairs made to the doors to allow time for the building to settle since foundation work was recently done. 

There being no further business, Samuel Whitley made a motion to adjourn the meeting at 8:10pm. The motion was seconded by Russell Hawbaker and unanimously approved.

Respectfully Submitted

____________________________

Russell Hawbaker, Secretary 

 

 

Balance Sheet - 31 August 2008

Income Expense - 31August 2008

Homeowner Account Summary - 31 August 2008

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