Ashton Village Homeowners Association
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Ashton Village Homeowners Association
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ASHTON VILLAGE HOA MINUTES OF THE BOARD OF DIRECTORS MEETING JUNE 16, 2008
PRESENT: ABSENT: John Hunter Michael Gould Al Flores Russell Hawbaker Samuel Whitley
Also present was Susan Vandagriff representing VanMor Properties, Inc. and Michael Bratton representing Bratton Pools.
The meeting was called to order by John Hunter at 7:00 p.m. The agenda was approved as submitted. The email poll approving the Minutes of the Meetings held on April 21, 2008 was ratified by the Board of Directors. COMMITTEE REPORTS: Pool: It was noted that there was a complaint about kids pooping in the pool and that the Board of Directors is trying to find out who did it. Management agreed to email the access card report to John Hunter each Monday. It was noted that the main breaker was thrown again. It was recommended that a break away lock with an alarm be installed on the box. John Hunter agreed to research locks that might work for the box. It was agreed that “No trespassing, violators will be prosecuted. These premises are under 24 hour video surveillance ” signs be installed on the fence lines. It was requested that Management get a proposal and proof for 10 signs that are 18”X24” inches and are white with red letters Michael Bratton submitted a proposal for an auto-fill system in the amount of $1240.00 which was rejected by the Board of Directors. Mr. Bratton advised that he installed a new chlorinator without approval due to an emergency. The Board of Directors requested that he send an email to the Ashton Village website for Board approval prior to making any future emergency repairs. John Hunter and Russell Hawbaker agreed to install the door closers on the bathroom doors. It was requested that Management have American Cabling Contractors contact John Hunter for specs to install cameras at the facility. ICS – Management agreed to contact ICS to set up emailing alarms to all Board Members and to find out if the Board can remotely access the system to lock the gates. Swim Team: It was noted that the Swim Team won their meet last week. There was a wreck on Sky Meadow last week and the Swim Team is trying to make arrangements with the Heart Hospital to use their parking lot during swim meets. Russell Hawbaker will remind them that they were going to ask visiting teams to park on the one side of the street only. Tennis Court: It was noted that players are not picking up their trash. John Hunter agreed to check the access card report and will provide a list of names to management so a letter can be sent to all users to remind them to pick up the trash. Russell Hawbaker agreed to purchase a trash can for the tennis court. Playground: Russell Hawbaker and John Hunter put out a fire in the mulch at the playground before the meeting. Beautification: Yard of the Month - It was noted that Carmen Kulick is doing a good job in selecting winners for the Yard of the Month. Newsletter/Website: Management to poll the Board on penalties for violations of rules which have already been posted to the website. Community Affairs: No report. ACC: It was noted that the committee has reviewed several ACC applications this month. Deed Restriction Amendment (Ad-Hoc): Discussion of this matter was tabled. OPEN HOMEOWNER DISCUSSION: None. MANAGER’S REPORT: Susan Vandagriff presented the Management Report. The Deed Restriction report was reviewed. The status report was discussed during closed session UNFINISHED BUSINESS: Mosquito Contract –Discussion of this matter was tabled. NEW BUSINESS: National Night Out – It was requested that Management contact Lisa Coleman to see if she wants to organize this year’s National Night Out event. The Board agreed to help with the event from 7pm to 9pm. Russell Hawbaker made a motion to budget $500 for the event. The motion was seconded by Samuel Whitley and was unanimously approved. It was noted that a home in the 3400 block of Ashton Park Drive left furniture at the curb that was not picked up by the trash company. Management agreed to send a 10 day letter to the homeowner to remove the items or the Association will have them removed and will bill the homeowner for the expense. It was also noted that another home in the 3300 block of Ashton Park Drive has trash and several cardboard boxes on the front porch for several weeks. Management agreed to send a letter to the homeowner. It was agreed that the next meeting will be held on July 21, 2008. There being no further business, Russell Hawbaker made a motion to adjourn the meeting at 8:00pm. The motion was seconded by Samuel Whitley and unanimously approved. Respectfully Submitted,
____________________________ Russell Hawbaker, Secretary Homeowner Account Summary - 31 May2008
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