ASHTON VILLAGE HOA
MINUTES OF THE BOARD OF
DIRECTORS MEETING
AUGUST 18, 2008
PRESENT:
ABSENT:
John
Hunter Michael
Gould
Al
Flores
Russell
Hawbaker
Samuel
Whitley
Also present was Susan
Vandagriff representing VanMor Properties, Inc. and numerous homeowner as listed
on the homeowner sign in sheet attached as Exhibit “A”.
The meeting was called
to order by John Hunter at 7:00 p.m.
The agenda was approved with
one change: to move Open Homeowner Discussion to after Item #2.
OPEN HOMEOWNER DISCUSSION:
-
Lights inside the
clubhouse were left on by a contractor by mistake.
-
Collection policy and
legal fees were discussed.
-
It was noted that the
Budget and the Deed Restriction documents are on the website.
-
The Annual Meeting of
Members and election process were discussed. The Annual Meeting notice should
include a form for homeowners to submit their email addresses and contact
information.
-
Russell Hawbaker made a
motion to have Management mail all welcome packets via Certified Mail. The
motion was seconded by Al Flores and was unanimously approved.
-
Various pool issues
including lifeguards, the card reader system, vandalism, cameras, and the Swim
Team were discussed.
-
Current litigation, ACC
issues, and clubhouse outstanding repairs were also discussed. Management to
solicit bids for the outstanding repairs.
-
Complaints about the
Management Company were discussed. Board Members explained the roles and
duties of the Management Company. A Homeowner made a motion to use
small claims courts for monetary claims for less than $10,000 whenever
possible after an attorney demand letter has been sent. The motion was
seconded by a second homeowner and was approved by the majority of the
homeowners present.
-
It was noted that a
stronger Management Company is wanted by the homeowners.
-
Deed Restriction
enforcement was discussed.
-
Bayou mowing was
discussed.
-
Annual Meeting signs were
discussed. It was noted that the meeting notices should be emailed to
homeowners.
Russell Hawbaker made a
motion to review the Management Report only and to handle all other agenda items
by Unanimous Written Consent. The motion was seconded by Samuel Whitely and was
unanimously approved.
MANAGER’S REPORT:
Susan Vandagriff presented the Management Report.
There being no further
business, Russell Hawbaker made a motion to adjourn the meeting at 8:45pm. The
motion was seconded by Samuel Whitley and unanimously approved.
Respectfully Submitted,
____________________________
Russell Hawbaker, Secretary
Balance Sheet - 31 July
2008
Income Expense - 31
July 2008
Homeowner
Account Summary - 31 July 2008
